Is AI about to replace your accountant… or quietly cost you more than you realize?

If you’re assuming AI bookkeeping and tax software can fully replace human expertise, you might be trusting automation with decisions it doesn’t understand — and risks it can’t see.

Because while AI can move fast, it doesn’t know what it doesn’t know. Missing data, bad assumptions, misunderstood deductions, and one-click “auto-categorization” mistakes can snowball into messy books, compliance issues, and expensive cleanups.

In this episode, we cut through the hype and explain where AI actually helps, where it falls short, and why real accountants aren’t being replaced — they’re being repositioned.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

➡️What AI can reliably automate in accounting — and what still requires human judgment

➡️Why “cheap AI bookkeeping” often breaks down as soon as your business gets even slightly complex

➡️How missing context (like loans, assets, and industry nuances) creates costly AI errors

➡️What smart business owners should actually be paying for as accounting evolves

AI isn’t taking over accounting — but it is changing who wins and who gets burned. Listen in to make sure you’re on the right side of that shift.

RESOURCES + LINKS
Work with Prospera: HERE

FOLLOW + CONNECT
Connect with Prospera: Website | Instagram | Facebook

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What part of your business is secretly stealing your time, energy, and joy — and why are you still doing it the hard way?

If you’re telling yourself “I can just do it myself” or “I’ll invest later when things calm down,” you might be stuck in the same trap so many business owners fall into: doing everything manually while wondering why growth feels heavy, slow, and exhausting.

Here’s the truth — staying scrappy for too long doesn’t make you noble. It makes you bottlenecked. And without the right tools, systems, or support, even a profitable business can start to feel suffocating.

In this episode, we unpack how to recognize when it’s time to stop white-knuckling your business, start investing intentionally, and use your financials to make smart, confident growth decisions — not emotional ones.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

👉🏻 Why doing everything yourself can quietly stall your growth (even when revenue looks “good”)

👉🏻The difference between investing in tools, team, and tech — and why they’re not interchangeable

👉🏻How clean financials remove fear and guesswork when it’s time to hire or upgrade systems

👉🏻Why a temporary dip in profit can actually be a sign of long-term, sustainable growth

When you stop winding the yarn by hand and start using the tools that support your vision, you create space to lead, breathe, and actually enjoy the business you built.

RESOURCES + LINKS
Work with Prospera: HERE

FOLLOW + CONNECT
Connect with Prospera: Website | Instagram | Facebook

Liked this episode? Share it on social and tag me @justprospera

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What if working with your CPA didn’t feel like something you avoid until the last possible second?

Maybe you’re treating your accountant like an annual obligation instead of a year-round partner — only reaching out when tax season hits or when something’s already gone wrong.

That’s where frustration, surprises, and strained relationships start. In this episode of Unfiltered Profit, Caitlynn and Seanna break down how to build a real relationship with your CPA — one rooted in communication, trust, and alignment — so your finances feel supported, not scolded.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

• Why communication style matters just as much as credentials when choosing a CPA
• The biggest mistakes clients make that slow everything down (and cost them more)
• How trust, responsiveness, and shared goals create a long-term CPA relationship
• Practical ways to be a “favorite client” and get better service year-round
  
  
  

A strong CPA relationship isn’t about being perfect — it’s about showing up, staying honest, and working together so the numbers stop feeling scary and start working for you.

RESOURCES + LINKS
Work with Prospera: HERE

FOLLOW + CONNECT
Connect with Prospera: Website | Instagram | Facebook

Liked this episode? Share it on social and tag me @justprospera

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Note: After recording this episode, the IRS announced that personal tax return e-filing will officially open on January 26 (not mid-February as discussed in the episode).

Are you counting on a bigger tax refund in 2026—and already mentally spending it?

If you’re a business owner or high earner, this might be the exact mindset setting you up for frustration this tax season.

The headlines are loud: “Bigger refunds are coming!” But what they’re not telling you is that most of that hype doesn’t apply to business owners—and a big refund isn’t actually a win anyway. In this episode of Unfiltered Profit, we cut through the noise, explain what’s really driving the refund rumors, and walk you through what you should be focusing on instead so you’re not disappointed (or cash-strapped) later.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

• Why the “big refund” headlines are more political than practical
  
  
  
• Who is actually likely to see an increase—and who probably won’t
  
  
  
• Why filing early doesn’t mean getting your money faster (and can backfire)
  
  
  
• How business owners should be thinking about refunds, cash flow, and estimated payments instead
  
  
  

At the end of the day, a refund isn’t free money—it’s just your money coming back after the IRS held onto it interest-free. This episode will help you reset expectations, avoid blaming the wrong people, and take control of what actually matters in your tax strategy this year.

RESOURCES + LINKS
Work with Prospera: HERE

FOLLOW + CONNECT
Connect with Prospera: Website | Instagram | Facebook

Liked this episode? Share it on social and tag me @justprospera

Love the show? Leave a 5-star review and let me know!

Are you still confused about 1099’s—and quietly hoping you’re doing it right?

If 1099 season feels like a moving target (first it was $600, then $2,000, then “just kidding”), you’re not imagining things. Many business owners are either over-filing, under-filing, or panicking over forms that don’t actually apply to them.

And here’s the problem: misunderstanding 1099 rules can lead to missed filings, unnecessary stress, or worse—checking the wrong box on your tax return and triggering IRS scrutiny. The fix isn’t panic or perfection. It’s clarity, clean processes, and knowing exactly what matters this year (and next).

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

✅ What actually changed for 1099-K and 1099-NEC thresholds for 2025—and the big increase coming in 2026

✅ Which payments do require a 1099 (and which absolutely don’t)

✅ Why waiting on a 1099-NEC should never stop you from filing your taxes

✅ The one question on your tax return you should never lie about—and what to do if you missed a filing

Bottom line: 1099’s don’t have to be scary, messy, or last-minute—this episode gives you the straight facts so you can file confidently and move on with your business.

RESOURCES + LINKS
Work with Prospera: HERE

FOLLOW + CONNECT
Connect with Prospera: Website | Instagram | Facebook

Liked this episode? Share it on social and tag me @justprospera

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Are you handling tips correctly in your business, or is your POS system secretly putting you at risk?

Many business owners assume that when a Point of Sale (POS) system automatically adds a tip line, everything is handled correctly—but the truth is, tips are more complicated than they seem. From payroll taxes to tip pooling, employee classification, and state-specific laws, getting it wrong could cost you—both financially and legally.

In this episode, we break down the messy world of tipping, explore the common mistakes business owners make, and show you how to ensure you’re doing it right. Whether you’re a small business owner running a solo operation or managing a team, this conversation is packed with clarity and actionable insights.

BY THE TIME YOU FINISH LISTENING, YOU’LL LEARN:

✅ What counts as a tip and why it must always be voluntary.

✅ The differences between tip credit and tip pooling, and how to apply them legally.

✅ How POS systems can complicate tip distribution and what to watch out for.

✅ Why consulting with an employment attorney is essential to stay compliant and protect your business.

Tips can be a fantastic way to reward your team—but only if they’re handled correctly. Listen in to make sure your business stays profitable, legal, and tip-smart.

RESOURCES + LINKS
Work with Prospera: HERE

FOLLOW + CONNECT
Connect with Prospera: Website | Instagram | Facebook

Liked this episode? Share it on social and tag me @justprospera

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Think you're playing it safe by paying 100% of last year's tax bill?
You might be, but only for now.

Many business owners assume “Safe Harbor” payments mean no tax surprises come April. But if your income changed (even slightly) last year’s numbers could leave you overpaying or worse, massively underpaying what you actually owe.

In this episode of Unfiltered Profit, Caitlynn and Seanna break down the real rules behind Safe Harbor estimates, why they might be misleading, and when it’s time to switch to a personalized tax strategy.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:
✅ Why Safe Harbor is often the easy button—but not always the smart one
✅ How inconsistent income (bonuses, stock options, or seasonal work) can wreck your tax plan
✅ What to do right now if you want to avoid a surprise bill in April

This is your Q4 wake-up call. If you want to keep more of what you earn—and stop overpaying Uncle Sam—don’t miss this one.

RESOURCES + LINKS
Work with Prospera: HERE

FOLLOW + CONNECT
Connect with Prospera: Website | Instagram | Facebook

Liked this episode? Share it on social and tag me @justprospera

Love the show? Leave a 5-star review and let me know!

Ever wonder how people actually build a fast-growing firm while raising little kids, running a team, and keeping a marriage (with a frequently-absent spouse) intact?

You're not failing — you're making the same mistake almost every busy founder makes: expecting the “hustle harder” playbook to work when your life already has tiny humans, shifting schedules, and emotional labor built in.

That’s the trap we pull you out of in today’s episode. We agitate the reality you already feel (the overwhelm, the guilt, the spinning plates) and then give you the practical, unapologetic systems we use at Prospera to protect the things that matter: client service, family time, and our own sanity. This episode is equal parts “real talk” and “tools you can steal tomorrow.”

BY THE TIME YOU FINISH LISTENING, YOU’LL FIND OUT:

• How to decide which “balls” are glass (non-negotiable) and which are rubber (they’ll bounce).
• The childcare + schedule hacks that actually create predictable work blocks (even with a spouse who flies).
• Which systems we rely on daily — calendars, meal planning, grocery delivery, and tech blockers — and how they buy us headspace.
• How to choose clients, set boundaries, and scale a team without sacrificing family life.

Closing thought: you can chase big business goals and keep your people and values intact — it just needs different rules than the ones you see on Instagram.

Apps mentioned:

Skylight Calendar

Opal

RESOURCES + LINKS
Work with Prospera: HERE

FOLLOW + CONNECT
Connect with Prospera: Website | Instagram | Facebook

Liked this episode? Share it on social and tag me @justprospera

Love the show? Leave a 5-star review and let me know!