Tax season used to stress me out every single year.

I would promise myself I’d enter receipts monthly… and then by April or May, I’d fall off. Fast forward to January and I’d be in full panic mode trying to organize everything for my CPA.

This year I tried something different.

In this short episode, I walk you through exactly how I used ChatGPT to:

• Extract text from receipt photos

• Categorize expenses by deduction type

• Organize farm and business receipts separately

• Calculate totals by category

• Prep everything for my CPA in about two hours

⚠️ Important: AI can make mistakes. I share how I double-checked everything and why you should never skip verification — especially when it comes to taxes.

If you’re a busy mom entrepreneur juggling farm life, business, and family, this might save you hours during tax season.

What I Did (Step-By-Step)

1. Took photos/screenshots of all receipts (farm + business kept separate)

2. Uploaded receipts into ChatGPT (5–10 at a time)

3. Gave ChatGPT my deduction categories first

   • Example: animal feed, fertilizer, supplies, etc.

4. Asked it to:

   • Extract title + price

   • Categorize each expense

5. Copied results into a Google Doc

6. Uploaded the completed document back into ChatGPT

7. Asked it to total spending per category

8. Entered those totals into my bookkeeping software

9. Sent everything to my CPA

What would have taken hours of manual entry took about two hours total.

Important Reminders

• AI can make mistakes — always double-check numbers

• Keep your original receipts (I store mine digitally)

• Don’t rely on AI blindly for tax-related tasks

• Verify math before sending anything to your CPA

Taxes require precision.

You can link these:

• ChatGPT (Paid Version recommended for higher upload limits)
  https://chat.openai.com

• Google Docs (for organizing extracted data)
  https://docs.google.com

• Timestamps

• 00:00 Tax Season Stress + AI Disclaimer
  01:22 Who I Am + What This Podcast Is
  01:59 The Receipt Upload Hack
  02:45 Setting Up Deduction Categories
  03:52 Keeping Digital Receipts for Audit Safety
  04:49 Using ChatGPT to Total Categories
  05:37 Time Saved + Accuracy Warning
  06:53 Wrap-Up

  
  

  Want to follow more of our journey as we learn to steward what God has given us and leave a legacy for our children? Go listen to and follow The Woman of Courage Podcast: https://pod.link/1712675371

In this episode of 'AI for Mompreneurs', Samantha Welch shares her unique approach to recording podcast episodes, emphasizing the importance of capturing ideas in the moment, even amidst daily tasks like laundry. She discusses how using AI can streamline the content creation process, allowing for a more efficient and less stressful experience. Samantha encourages listeners to embrace imperfection and start sharing their voices without overthinking, highlighting the transformative power of technology in enhancing creativity and productivity.

Get the exact podcast rough draft prompt here!!

Takeaways

1. Recording can happen anywhere, even while doing laundry.
2. Embrace the messiness of initial ideas; perfection isn't the goal.
3. AI can help organize and refine your thoughts into a cohesive script.
4. Don't wait for the perfect moment; capture inspiration as it strikes.
5. Using AI as a personal assistant can save time and reduce stress.
6. Spoken ideas often carry more impact than overly polished scripts.
7. Batch recording can be an effective strategy for busy schedules.
8. The process of talking out ideas can lead to unexpected insights.
9. Encouragement to share your voice and ideas with the world.
10. Starting is more important than perfecting; just hit record.

Chapters

00:00 Introduction to Podcasting While Multitasking

01:45 The Power of AI in Podcasting

04:02 Recording Techniques for Busy Lives

06:41 Encouragement to Start Podcasting

podcasting, AI, content creation, mompreneurs, inspiration, recording tips, productivity, creativity, voice, technology

Ever wondered where to draw the line with AI?
In this episode, Samantha shares three specific ways she doesn’t use ChatGPT or AI tools—and how setting boundaries has actually made her business, faith, and family life stronger.

She opens up about the difference between using AI as a helper and letting it think for you, how she protects her authentic voice in writing, and why her kids aren’t allowed to use AI just yet.

If you’ve ever felt torn between using technology to simplify your life and wanting to stay grounded in what’s real—this one’s for you.

✨ In This Episode, You’ll Learn:

• Why Samantha never lets AI make moral or life decisions for her

• How to use AI for brainstorming without losing your own discernment

• Why authentic voice matters more than ever in an AI-driven world

• The reason she doesn’t let her kids use AI (and what she’s teaching them instead)

• A practical way to let AI help you start messy—but finish in your own words

  
  

  💬 The Prompt I Use to Clean Up My Rambling Episodes

(Copy and paste this into ChatGPT whenever you record a messy brain dump or voice note and want to turn it into a clear, podcast-ready script while keeping your real voice intact.)

👉 "I'm going to share with you a very rough draft of a podcast transcript where I just rambled and I want you to take it and without rephrasing or rewording or removing any of my ideas help me clean it up a little bit to where it can be a podcast episode that flows better. But it is super important that you leave all the details and all the ideas intact so that it is my original content."

This is the prompt Samantha used to turn her rough recording for this episode into what you’re hearing today!

• Want to never sound like AI? Get the FREE guide here ⬇

  🎧 Free Guide: How to Not Sound Like AI